Seeking for a job as Secretary, Admin, Receptionist currently on Husband VISA

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https://dbzstatic-a.akamaihd.net/.dist_9031db15d0814282577aaf0c3820b1304b23eab2/ 576401

Details: Posted on: 23rd July 2018

  • Education Level: Bachelors Degree
  • Work Experience: 2-5 Years
  • Commitment: Full Time



Receptionist (15th Jan 2012 to 25th May 2017)
• Managing office supplies stock and placing orders
• Preparing regular financial and admininstrative reports
• Prepaing Quotation’s and Invoice’s
• Scheduling Meetings for the Guest’s
• Maintain employee files
• Maintain and update company databases
• Answer queries by employees and clients
• Maintain a company calender and schedule appoinments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters,emails and packages)
• Arrange travel and accommodations

Administration (1st Feb 2009 to 25th Dec 2011)
• Maintain all office correspondence. Keep in touch with the head/corporate office if the administrator is working in a branch office.
• Communicate on phone, email or fax with clients, vendors, employees and higher ups.
• Schedule meetings, set appointments and take care of meeting details.
• Supervise staff and make sure that they produce the minimum required output and work according to office rules.
• Notify higher ups about any job vacancies, prepare for new recruitment and place ads for filling up of vacancies.
• Induct new employees, give them training, explains new recruitments about their job responsibilities and informs them about office rules.
• Maintanance of the office building and other facilities in the organization.
• Have to arrange for travel arrangement or hotel accommodation.

Admin Assistant cum Receptionist
• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients.
• General clerical duties including photocopying, fax and mailing.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine enquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Coordinate and maintain records for staff, telephones, parking and petty cash.

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