Finance & Operations Management
سري
النشر منذ 7 ساعات
تفاصيل الوظيفة
We are a second generation family business in the surface preparation of steel surface or blasting and painting industry.
We are looking for someone to manage and direct our Abu Dhabi operations and offer advise to management for critical business decisions.
Key Responsibilities (but not limited to)
1. Accounts Payable
• Manage day-to-day accounts payable activities and supplier accounts.
• Verify supplier invoices, purchase orders, delivery documents, and supporting documents.
• Prepare and process supplier payments, cheques, bank transfers, and other payment requirements.
• Maintain accurate supplier ledgers and reconcile supplier statements.
• Follow up with suppliers regarding invoices, payment status, debit/credit notes, and account discrepancies.
• Monitor payment due dates and assist management in planning cash flow.
• Maintain proper documentation and filing of all payable transactions.
2. Accounts Receivable
• Prepare and issue customer invoices and related documents.
• Monitor customer outstanding balances and payment due dates.
• Follow up with customers for outstanding payments and provide regular collection updates to management.
• Prepare and maintain customer Statements of Account (SOA).
• Reconcile customer accounts and resolve payment discrepancies.
• Coordinate with customers regarding payment confirmations, PDCs, cheque collections, and bank transfers.
• Ensure payments received are properly allocated against the relevant invoices.
• Escalate overdue accounts and collection issues to management.
3. Purchasing & Procurement
• Handle purchase requirements based on stock levels, sales orders, and operational needs.
• Obtain quotations from suppliers and compare prices, payment terms, availability, and delivery schedules.
• Prepare and process purchase orders after management approval.
• Coordinate with suppliers regarding order confirmation, production, dispatch, shipping, and delivery.
• Monitor outstanding purchase orders and follow up regularly with suppliers.
• Maintain updated records of supplier prices, availability, lead times, and purchasing history.
• Coordinate with logistics and warehouse teams to ensure timely receipt of purchased materials.
• Support management in negotiating prices and commercial terms with suppliers.
4. Inventory & Order Coordination
• Monitor stock availability and coordinate replenishment based on requirements.
• Coordinate with the sales and operations teams regarding available stock and pending orders.
• Track incoming shipments and expected delivery dates.
• Ensure sufficient stock is available to meet customer requirements while avoiding unnecessary inventory.
• Coordinate material allocation against customer orders and pending requirements.
• Maintain proper records of stock movements, purchases, and deliveries.
5. Day-to-Day Operations
• Coordinate daily activities between management, customers, suppliers, warehouse, logistics, finance, and other departments.
• Process and follow up on sales orders, purchase orders, deliveries, and related documentation.
• Coordinate dispatches and ensure required commercial and payment documents are available before delivery.
• Handle customer and supplier inquiries and resolve routine operational issues.
• Follow up on pending orders, deliveries, payments, collections, and documentation.
• Assist management in monitoring daily business activities and operational priorities.
• Ensure smooth communication and coordination across departments.
6. Banking & Financial Administration
• Monitor incoming and outgoing bank transactions.
• Verify customer receipts and supplier payments.
• Coordinate with banks regarding payment-related issues and transaction confirmations.
• Maintain records of bank transfers, payment receipts, cheques, and other financial documents.
• Assist in preparing information required for monthly financial reporting and reconciliation.
• Coordinate with auditors, accountants, and external finance consultants when required.
7. Reporting & Documentation
• Prepare regular reports on:
o Accounts receivable and outstanding collections
o Accounts payable and upcoming payments
o Purchase orders and pending purchases
o Stock availability and requirements
o Customer and supplier account status
o Cash flow requirements
o Pending operational matters
• Maintain organized records of invoices, POs, SOAs, payment documents, supplier documents, and other business records.
• Ensure financial and operational information is accurate and up to date.
We are looking for someone to manage and direct our Abu Dhabi operations and offer advise to management for critical business decisions.
Key Responsibilities (but not limited to)
1. Accounts Payable
• Manage day-to-day accounts payable activities and supplier accounts.
• Verify supplier invoices, purchase orders, delivery documents, and supporting documents.
• Prepare and process supplier payments, cheques, bank transfers, and other payment requirements.
• Maintain accurate supplier ledgers and reconcile supplier statements.
• Follow up with suppliers regarding invoices, payment status, debit/credit notes, and account discrepancies.
• Monitor payment due dates and assist management in planning cash flow.
• Maintain proper documentation and filing of all payable transactions.
2. Accounts Receivable
• Prepare and issue customer invoices and related documents.
• Monitor customer outstanding balances and payment due dates.
• Follow up with customers for outstanding payments and provide regular collection updates to management.
• Prepare and maintain customer Statements of Account (SOA).
• Reconcile customer accounts and resolve payment discrepancies.
• Coordinate with customers regarding payment confirmations, PDCs, cheque collections, and bank transfers.
• Ensure payments received are properly allocated against the relevant invoices.
• Escalate overdue accounts and collection issues to management.
3. Purchasing & Procurement
• Handle purchase requirements based on stock levels, sales orders, and operational needs.
• Obtain quotations from suppliers and compare prices, payment terms, availability, and delivery schedules.
• Prepare and process purchase orders after management approval.
• Coordinate with suppliers regarding order confirmation, production, dispatch, shipping, and delivery.
• Monitor outstanding purchase orders and follow up regularly with suppliers.
• Maintain updated records of supplier prices, availability, lead times, and purchasing history.
• Coordinate with logistics and warehouse teams to ensure timely receipt of purchased materials.
• Support management in negotiating prices and commercial terms with suppliers.
4. Inventory & Order Coordination
• Monitor stock availability and coordinate replenishment based on requirements.
• Coordinate with the sales and operations teams regarding available stock and pending orders.
• Track incoming shipments and expected delivery dates.
• Ensure sufficient stock is available to meet customer requirements while avoiding unnecessary inventory.
• Coordinate material allocation against customer orders and pending requirements.
• Maintain proper records of stock movements, purchases, and deliveries.
5. Day-to-Day Operations
• Coordinate daily activities between management, customers, suppliers, warehouse, logistics, finance, and other departments.
• Process and follow up on sales orders, purchase orders, deliveries, and related documentation.
• Coordinate dispatches and ensure required commercial and payment documents are available before delivery.
• Handle customer and supplier inquiries and resolve routine operational issues.
• Follow up on pending orders, deliveries, payments, collections, and documentation.
• Assist management in monitoring daily business activities and operational priorities.
• Ensure smooth communication and coordination across departments.
6. Banking & Financial Administration
• Monitor incoming and outgoing bank transactions.
• Verify customer receipts and supplier payments.
• Coordinate with banks regarding payment-related issues and transaction confirmations.
• Maintain records of bank transfers, payment receipts, cheques, and other financial documents.
• Assist in preparing information required for monthly financial reporting and reconciliation.
• Coordinate with auditors, accountants, and external finance consultants when required.
7. Reporting & Documentation
• Prepare regular reports on:
o Accounts receivable and outstanding collections
o Accounts payable and upcoming payments
o Purchase orders and pending purchases
o Stock availability and requirements
o Customer and supplier account status
o Cash flow requirements
o Pending operational matters
• Maintain organized records of invoices, POs, SOAs, payment documents, supplier documents, and other business records.
• Ensure financial and operational information is accurate and up to date.
اللغة
الإنجليزية, الهندية, أخرى
الجنسية
هندي
حجم الشركة
11-50
المهارة
التفاوض على العقود
مهارات الإدارة
المالية
إدارة العمليات
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
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