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Administrative Secretary

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التفاصيل
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التفاصيل: نُشِر بتاريخ: 15 مايو 2018

  • المستوى التعليمي: ماجستير
  • خبرة العمل: 5 - 10 سنوات
  • الدوام: دوام كامل

الوصف:

Administrative Secretary to the Dean School of Postgraduate Studies

Administrative Secretary to the Vice Chancellor’s Panel to look into cases of insubordination in the Univerity Medical Centre.

Administrative Member of the Board of the School of Postgraduate Studies, University of Lagos.
Responsible for the preparation of all applications/papers presented/submitted by departments running postgraduate programmes and processing same for Board meetings.
Maintain the School of Postgraduate Calendar and Schedule appointments, serve as secretary to academic or administrative committees that deal with institutional policies, departmental matters, and academic issues.
Prepare for meetings, Minutes and Report Writing for meetings in the School and for assigned Committees within the School of Postgraduate and the University.
Responsible for the preparation of letters for implementation of decisions for the attention of the Dean and Deputy Registrar.
Responsible for the processing and preparing the report of Academic Programmes Committee (APC).
Ensuring the payment of honoraria to postgraduate examiners/experts for postgraduate examinations and Document controller for Minutes of Board meeting, Ph.D students’ records and other required records.
Maintain the School of Postgraduate Calendar and Schedule appointments, serve as secretary to academic or administrative committees that deal with institutional policies, departmental matters, and academic issues.
Perform administrative duties and other roles as directed by the Dean, Sub-Dean and Deputy Registrar.

Secretary to the Dean of Faculty 1/8/2011 - 30/9/2016
Faculty of Science, University of Lagos Lagos, Nigeria

Executive Secretary to the Dean, Faculty of Science.
Ensured the smooth running of the of the Admission process, Screening and Registration of new undergraduate students in the Faculty of Science.
Ensured the smooth running of the Registration of Returning Students, the distribution of final year clearance and collection of certificate process for graduates.
Monitored the collection, stamping and distribution of examination materials in the Faculty.
Monitored the collection and distribution of matriculation and convocation gowns to students in the Faculty.
Monitored and organized student attendance records and results including teaching and non-teaching staff data in the Faculty.
Supervising and monitoring administrative assistants and office assistants in the Faculty on behalf of the Dean.
Supervise undergraduate internship usually called “work study”.
Secretary to Faculty Committees i.e. Courses and Seminars Committee, Research Committee, and Biological Garden Committee i.e. served on academic or administrative committees that deal with institutional policies, departmental matters, and academic issues.
 Performing other roles as directed by the Dean, Sub-Dean and Faculty Officer.

Personal Assistant to the Managing Director 1/6/2009 - 29/7/2011
Goals and Ideas Limited Lagos, Nigeria

 Creating and maintaining filing systems, keeping diaries, arranging meetings/appointments.
 Producing documents, briefing papers, reports and presentations.
 Structure weekly meeting with clients & establish business relationship with clients.
 Liaising with clients, suppliers and staff on behalf of the Managing Director.
 Organizing and attending meetings and ensuring the Managing Director is well-prepared for meetings
 Involved in decision-making processes and performed other duties as directed by the Managing Director.

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