Chloe Chen

We are looking for a proactive and detail-oriented Administrative Specialist to join our team in Abu Dhabi. In this role, you will support daily office operations, coordinate vehicle logistics with HQ supply chain, manage documentation and permits, and provide logistical support to employees and business development activities. This role requires frequent travel between Abu Dhabi and Dubai.



Key Responsibilities

Assist in executing various administrative tasks to ensure smooth office and team operations.

Manage facility-related maintenance and utility payments (electricity, water, gas, internet, etc.).

Process company and employee documentation including trade licenses, vehicle registration, number plates, visas, and legal translations.

Coordinate with HQ supply chain team to complete vehicle certification, customs clearance, and trade documentation.

Arrange flights, hotels, and visa support for employees traveling on business.

Work with the hardware and assembly teams to manage and maintain company-owned autonomous driving vehicles.

Assist Business Development (BD) team in client (demo arrangements, meeting room booking, catering, etc.).

Requirements

Associate degree or above in Administration, Business Management, Logistics, or a related field.

1–3 years of experience in administration, logistics, vehicle management, or supply chain support.

Familiar with local government procedures (trade license, vehicle registration, visa processes) and import/customs processes is a strong plus.

Good communication skills and ability to handle multiple tasks in a cross-functional, cross-timezone environment.

Valid UAE driver’s license is required.

Willingness to travel regularly between Abu Dhabi and Dubai.

Arabic language is a strong plus (but not mandatory).

Detail-oriented, self-motivated, and service-minded.

Work Location: In person

Administrative Officer

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